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Current information about the Corona Virus (COVID-19)


Due to the corona pandemic, the service of HBK Braunschweig is only possible to a limited extent.

The management of the University of Fine Arts Braunschweig (HBK) assesses the current situation regarding the spread of the corona virus (COVID-19) on a daily basis and decides, after consultation with the crisis management team, how the HBK can best react to the situation. We regularly inform students, lecturers and staff on this website and by e-mail about the measures that are being taken in response to the current situation.

We firmly reject any form of discrimination based on the corona virus. Although the corona virus is more widespread in certain areas than elsewhere, this does not in any way justify the assumption that people from these areas necessarily carry and spread the corona virus. We call on all relatives and guests of the HBK Braunschweig to be prudent.

 

FAQ:

1. General information

 

1.1 What does the HBK pandemic plan provide for?

In the HBK pandemic plan, three further stages for restricted operation are defined in addition to regular operation:

Level 0 (normal operation)
Level 1 (restricted operation)
Level 2 (emergency operation)
Level 3 (discontinuation of university operations)

Since 20.04.2020, HBK has returned from emergency operation (stage 2) to restricted operation (stage 1). Further details can be found in the pandemic plan adopted by the Presiding Board on 10.03.2020 and supplemented on 17.03.2020.

 

Hygiene concept of the HBK and the most important behaviors

 

In order to minimize the risk of the corona virus spreading during the restricted period of university operation, a comprehensive framework hygiene concept has been developed, which specifies temporary measures for infection protection against SARS-CoV-2.

The hygiene plan is binding and valid for all parts of the HBK building.

The current version is published here:

Framework hygiene concept for protection against infections by SARS-CoV-2 (Status: 14.06.2021)


 
The five most important behaviors are:

1. come to HBK only when absolutely necessary.
2. wash hands on arrival and wash regularly afterwards or use the disinfectants provided in the public areas.
3. wear a mouth and nose protector in all public areas and common areas.
4. keep at least 2 meters distance.
5. ventilate rooms generously more often.

 
Corona rapid tests:

  • Use of self-tests at the HBK:
    So-called "self-tests" are available twice a week for employees and civil servants working at the HBK and for HBK students, provided that the incidence value in the last three days was above 35 and tests are available. The tests can be collected from the mail room and taken at the respective workplace on one's own responsibility. Tests to students are issued on a confidence basis upon presentation of the HBK Card.

    Self-tests do not replace the measures in the framework hygiene concept, but accompany and support them.

    The Executive Board has adopted the following test concept based on the specifications of the State of Lower Saxony (Status 12.05.2021):

    Test concept for protection against infections caused by SARS-CoV-2

    Furthermore, everyone is requested to additionally take advantage of the free testing offer carried out by medical staff at their place of residence. Without a test within one calendar week, a visit to the university should be avoided.
     
  • Information from the City of Brunswick on Corona rapid tests:
    National testing strategy and overview of rapid testing centres

 

1.2 What happens if I test positive for the coronavirus or am a contact person?

A suspected or confirmed SARS-CoV-2 disease must be reported to the university: Employees of the supervisor and the Human Resources Department (by mail: personal@hbk-bs.de) and students in the Department of Studies and Teaching (by mail: i-amt@hbk-bs.de)

The disease COVID-19, which is caused by the coronavirus, is one of the notifiable diseases according to the Infection Protection Act. The doctor treating the patient must report the illness to the responsible health authority, which can order a ban on work or quarantine.

If you had or have contact to people with Corona, you are a so-called contact cases. In this case please follow the instructions of the city of Braunschweig. The site also gives good advice if you are not sure.

See also framework hygiene concept for protection against infections by SARS-CoV-2 (Status 14.06.2021)

 

2. Opening hours, accessibility, building use and contact recording

 

2.1 Can the buildings of the HBK be entered?

Information on use from 21.01.2021:

The following regulations will remain in force for the time being until at least 31.08.2021:

  • As of now, the number of workplaces for practical work in studios, studios and stages at the HBK is once again at the pandemic maximum. The professors are asked to take into account particularly urgent individual needs of their students (e.g. examination performance) when planning the places on their own responsibility. Attendance should only be made possible where digital formats are not suitable. Each individual, especially those responsible for teaching and rooms, is responsible for checking that this is implemented to the absolute minimum necessary.
  • The principle of pre-registration applies: Access to the building for staff is possible within the applicable opening hours and after consultation with the supervisor, and for students after consultation with the responsible HBK staff (workshops) or according to the opening regulations defined in the individual areas (e.g. library, media library, studios). From now on, the contact registration for the documentation of the stay will be done in digital form. Paper-based lists will only be used in justified exceptional cases. Rooms and events will be given a QR code with the help of which users can register in online lists. The QR codes for the rooms or events will be created and posted by the individual responsible. Instructions for QR code creation
  • Courses and plenaries are held digitally. The postponement of courses after the end of the regular lecture period is in principle possible until the end of the semester. Any postponement must take into account any examination requirements, which are always reliably communicated to the students by the lecturers.
  • The workshops also remain open under the relevant hygiene regulations. The workshop leaders present on site are responsible for courses and free work. In the event of bottlenecks, priority for access should be given to students who are in preparation for their thesis in 2021. Other students may use the remaining places or please switch to other workshops.
  • Work without presence at the HBK is still desired for employees, as far as possible and reasonable. However, access to their workplaces in the HBK buildings remains possible for all employees. A presence is to be coordinated with the supervisor, as usual. FFP2 masks can be obtained from Department V if the minimum distance cannot be maintained due to circumstances inherent to the work.

The following extended regulations for the summer semester 2021 are valid until probably 31.08.2021 (insofar as not listed and changed here, previously existing regulations remain valid):

From 07.06.2021
Opening hours, modalities of building use and examinations in the summer semester 2021

From 14.06.2021
Framework hygiene concept, building use, contact recording, etc. in summer semester 2021


Library

The library is open Mon-Thurs from 10:00-16:00.
You have two options for using the library:

  • You just want to take media from the shelves and borrow them or return media. Please note that only up to four spontaneous visitors can be in the library at the same time, so you may have to wait outside the door for a while. You scan the QR code and register at the circulation desk and check in before entering the reading room.
     
  • If you are planning a longer stay with extensive research, use of a scanner or workstation, then reserve a workstation the day before for a time slot, in the morning from 10:00-12:50 or in the afternoon from 14:00-15:50. Once you have booked a space, enter the library, scan the QR code and check in at the circulation desk.
    More information about booking
     

ZKI

The workstations in the pool rooms of the ZKI can be used after booking and confirmation. Information on opening hours, reservations and the modalities of the ZKI at: https://www.hbk-bs.de/einrichtungen/zki/aktuelles/


Canteen

The HBK canteen is currently closed. Further informations: https://www.stw-on.de/en/corona/

 

2.2 How can HBK employees be reached?

Since some employees work in their home office and not on HBK premises, the best way to reach them is by e-mail.

 

2.3 How do I reach the Enrollment and Examination Office, the International Office and the Central Student Advisory Service?

Enrollment and Examination Office, Central Student Advisory Service and International Office are available for questions regarding student and academic matters via e-mail at i-amt@hbk-bs.de, int.office@hbk-bs.de or studienberatung@hbk-bs.de. Appointments can also be made for counseling via video conference.

 

2.4 Accessibility of the Studentenwerk's service facilities

Current information on the office hours of the Studentenwerk, such as those of the Social Counseling Service, the Psychological-Therapeutic Counseling Center, or information on BAföG, housing, and child care can be found at:

The advisory services of the Studentenwerk can still be reached by telephone and e-mail.

Further information may be available from the Social Psychiatric Service of the Health Office. The pastoral advice service is available by telephone at (05 31) 08 00-1 11 01 11 or 08 00-1 11 02 22.

 

3. Working on the HBK

 

3.1 Which employees work in the home office, which employees work on site?

All employees perform their contractual duties without restriction and, if necessary, make their work available in other, comparable contexts.

As far as possible and reasonable, the performance of tasks can also be carried out in mobile form. However, the presence at the university is always necessary when it is necessary for the fulfillment of the tasks or when it proves useful for coordination purposes. The mobile activity of individuals must not result in an increased burden on others. Irrespective of whether work is done on the move or in presence, availability during normal office hours is guaranteed.

Operating Instructions

Occupational safety standards of the BMAS

 

3.2 Sickness notification

Employees please note that they are still obliged to report to the Human Resources Department by 9 a.m. in the event of illness, even independently of Covid-19, if possible exclusively by email and report the inability to work. From the third day of illness onwards, a medical certificate of incapacity to work in paper form must be submitted as usual as soon as possible following the notification

 

3.3 What do I have to do if I am quarantined by the health authority?

Here two situations must be distinguished:

  • You are sick and in quarantine: You will receive a sick note. The usual regulations for continued payment of wages in case of illness apply.
  • You are not ill and quarantine is ordered as a precaution: You will discuss possibilities of working from your home office with your supervisor or supervisors.

In both cases, you must inform your employer about the quarantine ordered by the health office.

 

3.4 Can committee meetings and working meetings be held?

Wherever possible, committee meetings and working meetings should preferably be held via video conference. If they are held in attendance, the hygiene and distance regulations specified in the general hygiene plan must be observed. In this case, attendance must be documented.

 

3.5 May I start my planned business trip?

Currently, business trips can take place again after an approved application. Applications should be submitted to Jolanta Matys in the Finance Department. Business trips to countries with travel warnings issued by the Foreign Office will not be approved. The regulations of the country in which the business trip is taking place must be observed. As a rule, this also applies in the case of mere transit. Corona law is predominantly national law, so that the protective measures regulated for the life situations concerned in the respective national law apply. When planning your trip, please also pay particular attention to the possibility of withdrawal so that it is possible to react to changing circumstances and HBK does not incur any avoidable costs. If you have any questions, please contact Ms. Matys.



3.6 Vacation


Although the Corona pandemic has upset the usual schedules and procedures this year, every employee can, may and should take vacation in consultation with his or her supervisor(s).

With regard to planned trips abroad, employees are asked to observe the circular PERS (6/2020) - Information on dealing with the corona virus under collective bargaining law or civil service law.

 

Vaccinations in Lower Saxony

The state of Lower Saxony is endeavouring to significantly increase the number of vaccinations carried out in the coming weeks.

Employees, teachers and students can book an appointment or a place on the waiting list via the Vaccination portal of Lower Saxony or their doctor, provided he/she performs Corona vaccinations. With the abolition of vaccination prioritisation on 07.06.2021, no special requirements are necessary for this anymore.

 

4. Study and teaching

 

4.1 Will courses take place at the HBK?

As of 1. December 2020, colleges and universities have fundamentally switched to digital teaching - with the exception in particular of laboratory activities, internships, practical and artistic training sections and examinations.

The university follows the political requirement and allows attendance events in the above-mentioned exceptional cases and with the approval of the presidium. The exceptions include artistic and creative plenums as well as practical courses in the workshops or PC pools.

An insight into possible tools for digital teaching can be found on the homepage at http://hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/

 

4.2 I could not validate my HBK-Card. How can I still use my Semesterticket?

To enable the validation of the HBK card, a validation station was set up in the post office. Through the opened window the validation is possible at the following times:

  • Monday to Thursday 9 am to 3 pm
  • Friday 9 to 12 o'clock

Charging is possible at the charging station in front of the cafeteria (building 6) or during opening hours at the post office.

 

4.3 Do excursions take place?

Currently, excursions can take place again after an approved application. Applications should be submitted to Jolanta Matys in the Finance Department. Excursions to countries with travel warnings issued by the German Foreign Office will not be approved. When carrying out the excursion, the regulations of the country in which the excursion takes place must be observed. As a rule, this also applies in the case of mere transit. Corona law is predominantly national law, so that the protective measures regulated for the life situations concerned in the respective national law apply. When planning your trip, please also pay particular attention to the possibility of withdrawal so that it is possible to react to changing circumstances and HBK does not incur any avoidable costs. If you have any questions, please contact Ms. Matys.
 


4.4 What possibilities do teachers have to set up online services and where do they receive support?

We are currently working intensively on possible support formats. An overview is available on the homepage at https://www.hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/angebote-fuer-lehrende/.



4.5 What is absolutely necessary for participation in online offers?

  • the access data of the HBK account (user name, password)
  • the access data for the Stud.IP of the HBK (Stud.IP is urgently necessary for the participation and administration of courses!)

 

4.6 Are there hardship regulations for students?

Compensation for disadvantages for students by extending the standard period of study

Via the Lower Saxony Ordinance on the Further Extension of the Standard Individual Period of Study of 9 June 2021, an individual standard period of study was extended by three semesters for students who were enrolled in the period from the summer semester 2020 to the summer semester 2021. Section 72 paragraph 16 of the Lower Saxony Higher Education Act (NHG) applies accordingly.
This means that semesters in which students were on leave of absence will not be taken into account in the extension of the individual standard period of study, and students who have already received an extension in another federal state before studying at the HBK Braunschweig will not be taken into account, or only proportionally, in the extended individual standard period of study.

One semester
For students who were enrolled for one semester during this period, the standard period of study is extended by one semester.

Two semesters
For students who were enrolled for at least two semesters during this period, the standard period of study is extended by two semesters.

Three semesters
For students who were enrolled for at least three semesters during this period, the standard period of study is extended by three semesters.

Individual standard period of study:
The so-called "individual standard period of study" is shown on the matriculation certificates and the BAföG certificates and the certificates are available for printing in the study portal.

Information on the application for waiver of long-term tuition fees



4.7 Do students still receive BAföG?

Students who are dependent on benefits under the Federal Training Assistance Act (BAföG) should not suffer any financial disadvantages if your educational institution is temporarily closed or the start of the semester is postponed due to the COVID-19 pandemic.

Further information

Studying in the pandemic: FAQs for students from the German Studentenwerk

 

4.8 What are the options for financing childcare?

You can apply for financial support for childcare even during the limited operation. The care of your child can, for example, be financially secured during participation in digital courses and the realisation of project work.
You can obtain more detailed information on funding conditions and application documents on the website of the equal opportunities commissioner.

 

4.9 Is there additional support for students in financial hardship?

Yes, there are a number of support opportunities for students, artists and cultural practitioners, some of which we present below:

  • Corona assistance from the Federal Ministry of Education and Research (BMBF) for students who urgently need financial support through no fault of their own due to the Corona pandemic:

    -Bridging grants: Depending on proven need, between 100 euros and 500 euros can be paid as a non-repayable grant.
    Detailed information and checklist Bridging Assistance
    Online application
     
    -KfW Student Loan: It is possible to obtain a KfW promotional loan of up to 650 euros per month.
    Further information
  • For foreign students there is support from the AKAS (Arbeitskreis Ausländische Studierende) of the Protestant Student Community (ESG).
     
  • An application for housing benefit is worthwhile if students are not entitled to BAföG (§ 20 Absatz 2 Wohngeldgesetz) (read more)
     
  • Hardship fund of the city of Braunschweig for cultural workers (read more)
     

Students can obtain advice from the social counselling service of the Studentenwerk OstNiedersachsen, especially on the following points:

- Assistance and information on financial security for your studies (e.g. via scholarships, student loans as well as liquidity assistance such as the suspension of rent payments or payment deferrals with health insurance companies, etc.).
- Advice on housing, authorities and insurance issues
-Advice on pregnancy and childcare options

- You can find much more information in the FAQ of the German Studentenwerk on studying and financing in the pandemic

 

5. Tests

 

Examinations take place in compliance with the hygiene concept and the applicable regulations for the summer semester 2021 (see Corona regulations SoSe21).

Oral examinations are conducted digitally. Students who do not have the technical prerequisites in the private sector contact the ZKI and can take the examination there via video conference.

Applications for an extension of the processing time of written examinations must be made in individual cases.
Please send the application form with reasons (e.g. required materials were not available even after 20. April) and the teacher's approval by e-mail to the Matriculation and Examination Office.

The individual utilisation concept for the presentation of the final theses is available here.

 

6. Leave of absence

 

The Covid-19 pandemic is recognized as "Other reason" for a leave of absence without proof.

Further information


7. Events

 

The HBK Braunschweig is temporarily suspending its
public exhibition and event operations. On our event pages, however, there is a digital event offer to which you are cordially invited.

In order to make exhibition operations possible again successively, a rough step-by-step plan has been drawn up, with the help of which an assessment of the respective exhibition and event projects can be made. If you have any questions, please contact the exhibition and event management.

 

8. International

 

8.1 Can I travel abroad for study purposes?

Yes, but please note the travel warnings issued by the Federal Foreign Office due to the epidemiological situation.
It is recommended that you take a close look at the situation in the destination country before each trip. In all countries new measures to combat the pandemic can be ordered at short notice, such as quarantine, exit restrictions or a complete lockdown.
Visa issuance to individual countries remains difficult and air traffic is restricted.

 For further information, please use the website of the German Foreign Office. Keep yourself regularly informed about the situation in your travel country, the situation is dynamic, and the RKI's website regarding risk areas.
 


8.2 Are study visits to countries and regions supported by a travel warning?

If there is a travel warning for a country or region, the HBK Braunschweig does not support study visits.The deadline is the day of departure.

Do you need further advice and information: int.office@hbk-bs.de
 


8.3 Are stays abroad supported if the events only take place online?

This actually depends on the respective programmes:

Erasmus:
HBK Braunschweig funds stays from the time of entry into the host country. Possible quarantine periods can be funded if an online language course or other study preparation measures are carried out during this time.

PROMOS – Programme to increase the mobility of students from German universities:
Virtual mobility from Germany can be funded.

ISAP – International Study and Training Partnerships:
HBK Braunschweig supports stays from the time of entry into the host country.

For further information please contact the International Office: int.office@hbk-bs.de or erasmus@hbk-bs.de
 


8.4 What do I need to consider when I enter Germany?

Before entering Germany, check whether the country or region from which entry is being made is classified as a risk, high-risk or virus variant area.
Depending on the classification, different entry regulations apply.
Entry from virus variant areas is not allowed at this time.
Current information on entry regulations can be found on the page of the BMI.

Please use the RKI page to check how the region you come from is currently classified.

The regulations for quarantine are the responsibility of the federal states. For this, use the FAQs of the state of Lower Saxony on entry from risk areas.

If typical symptoms of covid disease appear despite a negative test result, the public health department must be contacted. Violations are considered an administrative offense and can be punished with up to 25,000.00 euros.

Health Office Braunschweig:
0531 470 - 7022 / -7222 (Mon-Fri 08:00 - 16:00)
gesundheitsschutz@braunschweig.de

For general inquiries please use the following address: int.office.coronainfo@hbk-bs.de



8.5 Are international students supported during the quarantine period?

Yes, the International Office of the HBK Braunschweig will try to support international freshmen and exchange students during a quarantine measure.

Please contact us for this purpose: int.office.coronainfo@hbk-bs.de

Instructions from the state of Lower Saxony on how to carry out a quarantine (german)



8.6 What to do if you discover symptoms?

If you show symptoms of Covid19 disease, please follow these measures:

  • Stay at home!
  • Call the following number: 116 117, where you will be informed where you can be tested and what further measures, e.g. quarantine, should be taken.
  • Wear a mouth-and-nose protection and observe the hygiene measures.
  • Call 112 if your condition worsens acutely, mention Covid19 disease.

See also notes in the framework hygiene concept for protection against infections caused by SARS-CoV-2.

The following telephone numbers have been compiled by the Braunschweig Clinic:

  • 0531 116 117 = on-call medical service
  • 0531 115 = unique authority number
  • 0531 470 7000 = Health Department of the City of Braunschweig
  • 0511 4505 555 = Citizens' telephone of the State Health Office
  • 0800 011 77 22 = Independent patient advice
  • 030 346 465 100 = Citizens' telephone of the Federal Ministry of Health



8.7 How can I extend my residence permit during the Corona pandemic?

Most authorities are currently closed to visitors. This also applies to citizen/foreigner affairs.
The Foreigners' Affairs Department can only be contacted by e-mail. It is possible to renew your residence permit by e-mail.

It is currently also possible to extend the residence permit from abroad. But only if you have not been outside Germany for more than 6 months and the residence title has not yet started.

Please inform yourself on the website of the city of Braunschweig which documents you have to submit and use the forms which are available for download.

Contact persons and e-mail addresses
 


8.8 Do international students need a confirmation of attendance?

No, a confirmation of admission/registration from the university of entry for international students is sufficient. Since all German higher education institutions also conduct a mixture of online and face-to-face courses in the summer semester, it is assumed that attendance is compulsory.
When entering the country, present your letter of admission or, even better, a certificate of enrolment.
Please note: Please enquire before entering whether you wish to enter from a high-incidence or virus-variant area, as there are different entry regulations for these. See point 8.4: "What do I have to consider when entering Germany?"

If you have any questions, please contact the International Office: int.office@hbk-bs.de

 

General notes

The HBK Braunschweig is monitoring and evaluating the situation in the context of other universities, the assessments of the Lower Saxony Ministry of Science and Culture and other authorities such as the Lower Saxony State Health Office.

We have received the attached instructions from the ministry responsible for HBK Braunschweig for civil servants and salaried state employees. We would ask you to read the information which is relevant to you carefully:

Changes in the assessment of the situation will be announced here by the HBK Braunschweig.

 

 

Last amended by Public Relations Office, Communications and Media on 02.08.2021

Latest Updates

20.07.2021
(4.6) Update hardship regulation

16.07.2021
(3.7) Vaccination facility: Mobile vaccination station of the Braunschweig Vaccination Centre on Johannes-Selenka-Platz.
(5) Individual use concept for the presentation of the final theses 2021

13.07.2021
(2.1) Library: Update Opening hours and information on use

23.06.2021
(8.3) Update funding for stays abroad

17.06.2021
(2.1) Supplement ZKI: Opening hours, room reservation

10.06.2021
(1.1) Updated framework hygiene concept valid from 14.06., update Corona rapid tests for employees and students
(2.) Increased number of workstations for practical work, pre-registration & digital contact registration via QR code for documentation of stay, regulations on framework hygiene concept, building use, contact recording etc. in the summer semester 2021 valid from 14.06.
(3.5) Updating business trips
(3.7) Updating vaccination options, cancelling vaccination prioritisation
(4.3) Update on excursions
(4.9) Update of support options for students: reduced support offer
(6.) Update leave of absence

21.05.2021
(1.1) Updated test concept, Self-tests for HBK students
(2.1. & 5.) Regulations applicable from 07.06.2021 on opening hours, modalities of building use and examinations in the summer semester 2021

20.05.2021
(4.6) Update hardship regulation

07.05.2021
(3.7) AstraZeneca vaccine: prioritisation lifted, Other vaccines: Vaccination appointment registration for HBK employees

28.04.2021
(8.8) International students: Confirmation of attendance

26.04.2021
(3.7) Vaccination portal of the state of Lower Saxony

14.04.2021
(1.1) Use of self-tests at the HBK, test concept for protection against infections

08.04.2021
(1.1) Corona quick tests
(4.9) Corona aid BMBF: Bridging aid and KfW student loan

31.03.2021
(4.6) Standard period of study and long-term tuition fees
(6.) Changed deadline for leave of absence applications

19.02.2021
(8.4) Classification of risk, high-risk, virus variant areas, current entry requirements
(8.4) & (8.5) Changed mail contact for queries

27.01.2021
(2.1) Library: opening hours, Book To Go service

26.01.2021
(2.1) Updated usage information: Rooms, presence, courses, FFP2 masks
Mensa: no food truck
(4.6) Compensation for disadvantages for students, standard period of study
(5.) Oral examinations

22.01.2021
(8.5) Update

21.01.2021
(8.4) Update

07.01.2021
(2.1) Update

04.01.2021
(2.1) Update due to change of year

9.12.2020
(2.1) Christmas closing time library
(4.1) Restriction of classroom teaching from 14.12.

3.12.2020
(8.1) Information on international travel
(8.3, 8.4) Information for international students

9.11.2020
(1.3) Note for contact persons
(2.1) Opening hours library, virtual consultation
(2.1) Foodtruck, hours
(8.4) Entry to Germany

6.11.2020
(1.3) Information for contact persons

2.11.2020
(2.1) Access to the university